Many users look for a way out to convert Outlook email to PDF. Outlook users feel the need to save their emails in PDF format. However, they have no idea about ways to convert emails from Outlook data files to PDF. This purposeful blog will help those users to convert Outlook emails to PDF file format.
‘Hi friends, I want to convert various emails in PDF format for legal purposes. Though I have tried the manual method for this conversion purpose, the method is quite long and time-consuming. Thus, I am looking for an instant way out to convert Outlook emails to PDF. I am looking for a reliable and quick way for Outlook email conversion. I can go for both manual and automated methods both.’
3 Top Most Ways to Convert Outlook Emails to PDF
Given below are a few best ways to save emails in PDF format on any Windows OS machine:
Method#1: Convert Outlook to PDF with a Trustworthy Tool
The most reliable way to convert email messages from Outlook into PDF is to use the Outlook to PDF Exporter software. This is an advanced tool that can quickly convert a huge number of emails from various PST files with their attachments. Download the application and execute Outlook to PDF conversion using the following steps:
- First, download the software and then open it.
- Select PST file format in Input Type. Click on the Browse button to upload the PST file from your PC.
Go to the Preview Section and Check the PST files
- Select the Export Type, as the software provides three options in which you can save PST files – PDF, HTML, and MHTML.
- Choose the complete PST file or selected folders for conversion.
- Go to the Browse option and select the location to save the converted files.
- After this, hit the Convert Now option to start with the conversion process.
Method#2: Convert Outlook Emails to PDF via Print Option
If you have few emails for conversion and do not want to invest in the paid software, then choose the manual conversion option. Here are the steps to use this method:
- First, begin Microsoft® Outlook on your PC (any edition that you use)
- After this, double click on any Outlook email.
- Click on File from the menu and choose the Print option.
- Next, open the Printer drop-down list and select MS Print to PDF option.
- Now, click on the Print Option and name the file.
- Click the Save button and the emails will be automatically saved as PDF files.
Method#3: Convert Outlook Email to PDF using Outlook Options
If you are interested in using the manual method in any Windows system lower than Windows 10, follow a separate method to convert Outlook emails to PDF. Here is the method for Windows 8.1 and other version users:
- To start the process, first, open Microsoft Outlook. Open the email you want to convert.
- Next, click on the File tab and select Save As option.
- The Save As dialog box will appear on the screen. Select the folder to save the exported file.
- After this, add a name for the file and choose HTML as the file type.
- Now, click on the ‘Save’ button to save the emails in HTML format.
- Next, right-click the HTML file and open it with MS Word
- Lastly, click on File << Save As and choose PDF to save your file as PDF.
When is the ultimate requirement to use Outlook to PDF Exporter
The three methods to convert Outlook email to PDF described above, one might get confused about which method is appropriate to use. The automated tool is suggested when the following situations occur:
- Print Outlook Emails with no Header
- Convert emails to PDF without MS Outlook
- Save PST emails into PDF with attachments
- Export several Outlook emails to PDF
The Last Word: You may have several reasons behind the need to convert Outlook email to PDF. In this concern, this blog surely has proven fruitful for your need. Here, the best solutions to convert email from Outlook to PDF are described. However, go for the method that best suits your requirement.