Lotus Notes or HCL Notes is an email client which is very popular among organizations. Similar to this, Outlook is another well-known email client. However, situations may arise when you need to access Lotus Notes mailbox data in MS Outlook. But you can’t directly access Lotus Notes address book & other data items in Outlook. For this, you need to export Lotus Notes address book to Microsoft Outlook supported format.
This post will guide users how to convert Lotus Notes address book data into Outlook. It will also focus on problems users may experience during the manual conversion and how you can overcome these issues with an automated tool.
Table of Contents
Know Why Need to Export Address Book From Lotus Notes to MS Outlook
- High cost of maintenance is required in Lotus Notes.
- MS Outlook is highly friendly in nature and can be used by all users without any confusion.
- Outlook is highly known for its features of security and data management.
- With Outlook, you have the provision to access mailbox data without internet connection.
Ways to Convert Lotus Notes Address Book data in MS Outlook
Here, we have defined two ways to convert IBM Notes address book to Outlook. Let us focus on both one by one.
Manual Solution to Convert Notes Address Book
The manual procedure for the conversion comprises of two steps:
- Transfer address book from Lotus Notes account to CSV file
- Import Notes exported CSV file in Microsoft Outlook account
Step 1. Transfer Lotus Notes Account Address Book into CSV File
- Open your Lotus Notes program.
- By click on contacts, open Notes contacts.
- From menu bar, go to File and then choose Export contacts.
- From Export contacts box, choose all contacts from ‘contacts you want to export’
- Choose all fields to export all contact details
- In Save to field under Save as option, browse location to save the contacts.
- Provide name for the file in text box next to File name.
- Now, select .csv from Save as type.
- Hit Export button.
It will save all Lotus Notes address book items in CSV file.
Step 2. Import Notes Address Book into Microsoft Outlook
- In Outlook, go to File. Then go to Import/Export followed by Open & Export.
- In Import and Export wizard, select Import from another file/program. Then, click on Next.
- In Export to file option, select Comma Separated Values option. Then, Hit Next button.
- Hit Browse button and go to the directory where CSV file is saved. Choose the file.
- Also, select not to import duplicate items. Then, Hit Next button.
- From choose destination folder, select folder under contacts and hit Next.
- Map Custom fields in the appeared window.
- Click on Finish button.
Hence, all address book data items will be exported into Microsoft Outlook account. To view these contacts, open Outlook and go to Contacts folder.
Pitfall of Manual Method:
No doubt this manual method is completely free but it has many downsides which every user should know. We have discussed the downsides of manual solution below:
- It has many steps hence they take time to complete and users need much time to complete the export.
- Mapping of CSV data fields to Outlook fields may be confusing.
- Probabilities of human mistakes are high and this may turn into huge data loss.
- Novice users find this method tough to understand
A Better Option to Convert HCL Notes Address Book to Outlook
To overcome drawbacks of manual process, we hereby come with a professional solution i.e. NSF to PST Converter. This software smartly and securely convert Lotus Notes address book to Outlook with all attributes. No confusion is faced by users in handling this easy tool. It has self-descriptive steps which users find friendly. This program offers:
- Allows direct conversion of Lotus Notes mailbox items including contacts into MS Outlook.
- Users have option to pick desire data items to move in Microsoft Outlook.
- The interactive interface of this utility makes it friendly and use without technical assistance.
- It safely exports all data items of NSF file into MS Outlook.
- This program provides conversion into multiple file formats.
- Users can have a quick look at NSF mailbox items prior exporting into Outlook.
Steps to Utilize The Software to Convert IBM Notes Address Book to Microsoft Outlook
Step 1. Install and Launch professional tool for exporting address book.
Step 2. Hit the Browse option and then select Lotus Notes NSF file.
Step 3. Find data of NSF file in preview panel. You can mark desired data items here to convert and to go ahead, hit Export button.
Step 4. Then, select PST file format from Export options.
Step 5. Take help of given Browse button and set path for saving the converted PST file.
Step 6. To get data in PST file, go for final step i.e. Press Convert button. This smartly exports data into PST file format.
After getting data in PST file, you can open this file in Outlook profile and check address book under Contacts folder.
Conclusion
By reading this post, users are aware of different solutions to Export Contacts from Lotus Notes To Outlook. It talks about manual method which has various downsides and hence to overcome its limitations, we provide you next better alternative in the form of professional software. This program will quickly convert desired or all data items from IBM Notes to Outlook. With smart features of this program, all users can comfortably work with this application. To know this program deeply, one can directly get free trial version from the official website. After testing it, users can get license keys on their email address.